From Chalkbeat Colorado: On Monday, we asked our readers, “Should school boards be required to keep electronic correspondence for a certain amount of time? If so, how long and why?”
The question was prompted by a recent discussion between the Jeffco Public Schools board and its lawyer, Brad Miller. Miller said the district needed to adopted a policy that outlines how it retains electronic files, including emails. But that policy could say emails do not need to be kept.
Reader Kelly Johnson pointed out that if emails are deleted, they’re no good to the public.
“If the emails — using either personal or district email addresses — talk about Board business, they’re a public record. And what good is a public record if it isn’t actually archived?”
Reader Jim Earley left this comment: “Any public entity should be required to have retention policies for all correspondence, digital or otherwise. For email, I would urge a minimum two year retention policy.”
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