Estimate citing $475-per-hour rate to review a public records request “issued in error”

By Jeffrey A. Roberts
CFOIC Executive Director

Public records aren’t supposed to be prohibitively expensive – that was the goal of a new state law capping research-and-retrieval fees.

So we were surprised to see the $2,440 estimate that Ronald Pace of Peyton received in October after he asked to review reports on a proposed wastewater treatment facility prepared by a consultant for the Woodmen Hills Metropolitan District in Falcon near Colorado Springs.

The cost breakdown: Four hours of district staff time at $30 per hour; four hours of attorney time at $475 per hour; four hours of staff time at $30 per hour during Pace’s on-site review of the documents; and another $300 charged because of the “non-standard” nature of his request. A $2,440 deposit would be necessary “to commence this review.”

The $475-an-hour rate for attorney review especially stuck out. While HB 14-1193, which caps research-and-retrieval charges at $30 per hour, didn’t specifically address attorney review of Colorado Open Records Act (CORA) requests, that rate seemed overly excessive. A 2013 Colorado Court of Appeals decision had upheld $25 per hour as “reasonable.” CFOIC President Steve Zansberg, an attorney who specializes in media law and First Amendment issues, called the $475-per-hour rate “ridiculous, plain and simple.”

dollars“I can’t afford it and they know it,” said Pace, who has made numerous public records requests of the Woodmen Hills district. “They’re just making it cumbersome to get records.”

Maybe they were. But are they now?

On Thursday, the CFOIC had left a message with the Woodmen Hills district, asking to speak with the records custodian about how much the district charges to fill requests from the public. We spoke with Pace on Friday morning (he had previously emailed us information about his CORA requests).

The phone rang shortly after we hung up with Pace. It was Mark Bolton, an attorney who represents the Woodmen Hills district. He said the request for a $2,440 deposit from Pace “was issued in error and the district has already sent a new response quoting attorney time at $30 an hour.”

“The district’s policy is that attorney review costs $30 an hour after the first hour,” Bolton said. That is not spelled out in Woodmen Hills’ CORA policy, which was last amended June 25.

Why had Pace been quoted $475 per hour? “I don’t know the answer to that,” Bolton said. When had the error been noticed? He didn’t know that either. As of Friday afternoon, Pace said, he had not received any new correspondence from Woodmen Hills with a different deposit amount reflecting the lower rate.

This wasn’t the first time since July 1, when the new state law went into effect, that Woodmen Hills has quoted Pace much more than $30 per hour for its attorney to review public records to make sure privileged information is not released. On Aug. 19, the district responded to a CORA request, asking for $1,105 – including four hours of attorney time at $235 per hour – as a deposit.

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