Estes Park officials make emails accessible on town website

Estes Park Trail Gazette: Trying to access the e-mail of Estes Park Town Board members just got a whole lot easier.

The town board, despite some concerns, approved Town Board Policy 107 on Tuesday night. The policy will allow residents to access online most incoming and outgoing e-mails of the town board trustees, the mayor, and the mayor pro-tem.

However, Mayor Pro-Tem Wendy Koenig announced at the meeting that she will not take part in the program.

The new policy, which passed 5-1 (trustee Bob Holcomb voted against it), will become effective Friday and can be found on the town’s website.

Estes Park Town Administrator Frank Lancaster told the town board before the vote that the policy allows the e-mails to be accessible at the discretion of the board members. Any board member can “opt out” at any time.

Lancaster said members wishing to participate must notify the town clerk in writing or by e-mail. Likewise, any member wishing to cease posting e-mails may do so by notifying the town clerk.

Lancaster said copies of e-mails sent or received by town board members will now be posted on the town’s website ( for one year and then will be purged.

Not all e-mails, however, will be made available to the public. Lancaster said e-mails will not be publicly posted if the subject line contains: private, confidential, work product, personnel, or personal. E-mails which include the town attorney’s e-mail address in any location of the e-mail will not be publicly posted.

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